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Inbox Zero

 The Washington Post referenced an Adobe study indicating the average worker spends 4.1 hours checking email each day. The culmination of this adds up to 20.5 hours per week or more than 1,000 hours per year! If you are a busy coach or entrepreneur getting ready to scale or have just scaled, those numbers could be even greater. Don’t let your clients, deadlines, or other projects take second place to your inbox.  We will work with you to determine what YOUR inbox goals and priorities are. We will relieve your email stress and overload by setting up filters, rules, and template messages, giving you more time to focus on your clients and your business and less time on your inbox.

Basic Email Maintenance

$400 per month

  • Your Email will be checked up to 2 times per business day
  • Clear your trash and spam folders
  • Filters and Rules will be set up for recurring senders or types of messages
  • Special Folders will be set up for recurring senders and newsletters
  • Template messages will be created based on copy you provide
  • Alert you to high priority emails that require immediate attention

Add on Calendar Management for an additional $240 per month

Mid-level Maintenance

$525 per month

  • Your Email will be checked up to 2 times per business day
  • Clear your Trash  & Spam folders
  • Filters and Rules will be set up for recurring senders or types of messages
  • Special Folders will be set up for recurring senders and newsletters
  • Template messages will be created based on copy you provide or from your frequently sent messages
  • Replies using template messages will be sent based on incoming email FAQ
  • Unsubscribe you from junk mail and subscription lists
  • Alert you to high priority emails that require immediate attention

Add on Calendar Management for an additional $225 per month

Full-Service Management

$700 per month

  • Your Email will be checked a minimum of 3 times per business day
  • Clear your Trash  & Spam folders
  • Filters and Rules will be set up for recurring senders or types of messages
  • Special Folders will be set up for recurring senders and newsletters
  • Template messages will be created based on copy you provide or from frequently sent messages
  • Replies using template messages will be sent based on incoming email FAQ
  • Personally composed replies will be sent in your “voice” to non-urgent messages and questions
  • Unsubscribe you from junk mail and subscription lists
  • Alert you to high priority emails that need immediate attention

Add on Calendar Management for an additional $225 per month

A paper calendar on a table

Calendar Management

Your time is a precious commodity, don’t waste your business genius on the tedious task of setting up and confirming meetings. We take a hands on approach to your scheduling needs and can handle all of your scheduling;  including sending out both confirmation and reminder emails to your scheduled meetings and conference phone calls.  We can also set up reminders to be sent to you prior to a meeting to ensure your on-time presence.

Calendar Management

$400 per month

  • Optimize your daily schedule and bring order to your day
  • Manage your upcoming appointments and meetings per your instruction/request
  • Add tasks and project deadlines to your calendar that you provide me with
  • Eliminate embarrassing double bookings
  • Schedule meetings on your virtual meeting platform
  • Update your meeting availability on your scheduling platform

Calendar Management

In Conjunction with an Email Management Plan

Cost based on Email Management Plan

  • Optimize your daily schedule and bring order to your day
  • Manage your upcoming appointments and meetings per your instruction/request
  • Manage your upcoming appointments and meeting requests via emails
  • Add tasks and project deadlines to your calendar that you provide me with
  • Add tasks and project deadlines to your calendar from your inbox
  • Eliminate embarrassing double bookings
  • Schedule meetings on your virtual meeting platform
  • Update your meeting availability on your scheduling platform
  • Organize and schedule meetings between multiple parties and teams
  • Eliminate the countless back and forth emails trying to find a time to meet
  • Send meeting/calendar invites to attendees to ensure all participants have the meeting information
  • Send confirmation/reminder emails prior to meetings to eliminate no-shows

 

Virtual Meeting Platforms

Zoom

GoTo Meeting

Uberconference

Google Hangouts

Scheduling Systems

Calendly

Acuity

Doodle

AppointmentCore

Initial Email and Calendar Set Up

There is a one-time set up fee of $195 prior to moving to a maintenance package

We work exclusively with Google and their email and calendar systems. They are user-friendly and integrate with other scheduling systems the best.

Your initial email set up will include:

  • Optimize your Gmail account settings
  • Verify any forwarding and alias settings are configured correctly
  • Authorize us as an additional user in a new location/device

Add on a one-time Contact Import from Outlook for an additional $100

Your Initial Calendar set up will include:

  • Set up and organize your schedule via Google Calendar
  • Connect, optimize, and Integrate your scheduling program with your calendar system
  • Connect, optimize, and Integrate your virtual meeting platform with your calendar system to ensure all meeting information is at your fingertips
  • Access to your email to establish these connections will be required for this setup and possibly when changes are made to your availability in your scheduling/booking platform
Sample of an Optimized Email Inbox

Sample of an Optimized Email Inbox

Sample of an Optimized Calendar Schedule

Sample of an Optimized Calendar Schedule

Email Systems Overhaul

This is a one-time analysis of your existing Google inbox set up to identify areas that can be optimized for better email management.

We will look at the following:

  • restructuring your inbox
  • setting up folders, filters, and rules
  • canned messages
  • clearing out the unnecessary “junk” emails

Contact us for a free 30 consultation call to see if this option is the best solution for you.

Rates and Terms

Be in control of your budget!

In addition to the packages offered above, we also offer  “not-to-be-exceeded” monthly hours when billed at the hourly rate. We will discuss what you need to be done for the month and the amount of time estimated to complete the work. When the maximum amount of budgeted hours is approaching, we will contact you to either approve additional hours or we can finish out the hours and cease working until the beginning of the next month. This hourly budget system not only puts you in control of your spending but also assures that your work will get done and you will only be charged for the time spent on your project. 

Don’t see what you need?

If you don’t see a package or service that will fit your needs please contact us! We would be happy to schedule a free 30-minute consultation to see exactly what your needs are and come up with a package tailor made for you.

Hourly Rate

$45 per hour

All services, not including the packages listed above, are billed at this hourly rate

Project Rates

Varies

Project rates will vary based on the scope of the project. Contact us to discuss your specific project needs.

Expedited Fee

$95 per hour, 1-hour minimum

We can provide a turnaround of 24 hours for most* services. The expedited fee is charged regardless of your current package or hourly option.

*if you are in need of an expedited job please contact us to verify that it can be done within 24 hours.

Holiday & Weekend Rates

$105 per hour, 1-hour minimum

We can provide a turn around of 24-48 hours for most* services. The expedited fee is charged regardless of your current package or hourly option.

*if you are in need of a job over the weekend or over a holiday please contact us to verify that it can be completed in that time frame.

 

Important Info:

  • We do not have any hidden fees
  • For hourly rates, we calculate in 10-minute increments
  • We provide written estimates upon request
  • Our rates are non-negotiable
  • Invoices are due upon receipt
  • Invoices unpaid after 15 days from date of invoice will be subject to a 1% late fee

Are YOU ready to have your own SUCCESS story similar to Carrie’s clients?

Contact Carrie TODAY

Contact Carrie today to schedule your FREE 30 min consultation call to see how Wulfden Virtual Assistants can help you organize and streamline your business today!

Master Your Inbox Like a Ninja

Are you interested in how you can achieve and maintain a zero inbox? Download your FREE e-book How to Master Your Inbox Like a Ninja today and start organizing!